Intake Coordinator
- Answer new family calls and web forms
- Verify insurance benefits
- Collect intake paperwork and diagnosis reports
- Book the first assessment
Remote ABA admin staff
Get trained ABA intake, auth and billing staff for about half the cost of a local hire.
No placement fee. No contract. Pay only for hours worked. Cancel anytime.
Free to interview. You pay nothing until they start.
- Already know ABA software
- Work your hours
- HIPAA-trained
- Client C-1042CPT 97153On track
- Client C-1077CPT 97155Renewal submitted
- Client C-1110CPT 97156Docs requested
- Client C-1123CPT 97151Assessment approved
A remote authorization coordinator works this list every week, so no session runs on an expired auth.
- $0to interview
- 0contracts to sign
- 100%of hours tracked
- Freereplacement
Hire for the front of your practice
We staff the office, not the clinic. No RBTs or BCBAs.
Authorization / Utilization Coordinator
- Submit new and renewal authorizations
- Track units used against units approved
- Flag clients before authorizations run out
- Follow up with payers and log reference numbers
Scheduling Coordinator
- Build weekly session schedules
- Match staff hours to approved units
- Fill cancellations and call-outs
- Keep families updated on changes
Remote Client Services Coordinator
- Answer the front-desk phone and chat
- Handle parent questions and updates
- Send forms and reminders
- Route urgent messages to your clinical team
Credentialing & Payer Enrollment Coordinator
- Enroll clinicians with insurance payers
- Track license and CAQH renewals
- Follow up on pending applications
- Keep provider records current
Billing & Claims Specialist (ABA RCM)
- Check sessions before billing
- Submit clean claims
- Work denials and rejections
- Post payments and flag problems
Same work. About half the cost.
$28,000+saved per year on one full-time role, compared with a local hire
| Cost | Local in-house hire | Remote ABA Staffing |
|---|---|---|
| Cost per hour | About $28 with taxes and benefits | About $9–$14 |
| Cost per year, full-time | About $57,896 | $18,720–$29,120 |
| Recruiting | Your time, or a recruiter fee | $0. Free to interview |
| Payroll and equipment | You handle it | We handle it |
| Slow month | Still pay full-time | Lower the hours |
| Commitment | An employee | None. Cancel anytime |
Local cost uses the US median wage for medical secretaries and administrative assistants ($19.54 an hour, BLS, May 2023), with wages at 70.2% of total employer cost (BLS, June 2025). Savings use the top of our range and 2,080 hours a year.
How it works
- 01
Tell us the role
Share the job, your software and the hours you need.
- 02
Interview candidates
Meet people who passed our ABA test, free, within days.
- 03
They start
They work in your systems. You pay only for hours worked.
Why practices pick us
They already know ABA
CentralReach, Rethink, authorizations and CPT codes. Tested before you meet them.
Dedicated to you
One person on your work, not a shared pool.
Your time zone
They work your business hours.
We handle the rest
Payroll, equipment and replacements are on us.
The risk-free hire
You should not have to gamble to fix your front office. So we carry the risk.
Free to interview
Meet candidates before you pay anything.
No contract
Stay because it works, not because you signed.
Pay for hours worked
Every hour is tracked. You see it all.
Free replacement
Not a fit? We find someone new at no charge.
Questions owners ask
Is there a contract?
No. You pay only for hours worked, and you can cancel anytime.
What does it cost?
Most roles run about $9–$14 an hour, based on the role and experience. There is no placement fee and no setup fee.
How fast can they start?
You can interview candidates within days. They start as soon as you pick one.
Do they know ABA software?
Yes. We test them on CentralReach, Rethink, AlohaABA and other common platforms before you meet them.
What if it doesn’t work out?
Tell us, and we find a replacement at no charge. Or cancel anytime and pay only for hours already worked.
Is it HIPAA-safe?
All staff are HIPAA-trained. We sign a BAA with every client.
Start your risk-free hire
Tell us the role. We reply within one business day.
- Free to interview
- No contract
- Pay only for hours worked